Your school's details — AI Policy Generator

School identity Scope & roles Policy positions Compliance & review

1 School identity

School or trust name *

Is this a single school or a multi-academy trust? *

Single school One school, one policy Multi-academy trust Trust-level policy covering all schools

Phase *

Primary Secondary All-through Special

Approximate roll (optional)

Used only for context — does not appear in the policy.

2 Scope and roles

Who does this policy cover? *

Staff only Teaching, support and administrative staff Staff and pupils Most common — covers use in lessons and homework Staff, pupils and governors Includes AI use in governance contexts

Is there a named AI Lead? *

Yes We have a named person in this role Not yet Policy will name it as a recommended appointment

Policy owner *

The person responsible for this policy — typically the headteacher or AI Lead.

Data Protection Officer (DPO) name (optional)

If named, their name appears in the Governance section.

3 Policy positions These are the judgement calls a policy has to make. Each one shapes a clause.

Staff use of open consumer tools (e.g. free ChatGPT) *

Permitted with conditions Allowed for school use, but no personal data, no confidential information Approved tools only Staff must use only tools on the approved list for school work Not permitted Open consumer tools may not be used for any school business

Pupil use of AI *

Not currently permitted Pupils do not use AI tools as part of their learning Permitted in specified contexts Allowed where a task brief explicitly states AI may be used Permitted with teacher direction Teachers decide for each task how much AI pupils can use — from none at all, through research only, to AI as the main tool. The policy includes a clear framework for this that teachers can apply to any task

Personal or sensitive data in AI tools *

Never, under any circumstances Absolute prohibition regardless of tool Only into approved, DPIA-cleared tools Permitted where the DPO has approved the tool and a DPIA is in place

Additional academic integrity rules (optional)

The policy aligns to the current JCQ position as a fixed clause. Add any school-specific requirements here — e.g. specific year groups, coursework subjects, or additional declaration requirements.

Tell us about your school